Excel Guides

Who Has the File Open in Excel?

If you're wondering who has a particular file open in Microsoft Excel, there are a few ways you can find out. First, if you have the file open yourself, you can check the Recent list to see who else has opened it recently. To do this, click the File tab, then click Recent. Next to each file name in the list, you'll see the name of the person who last opened that file.

If you don't see the file you're looking for in the Recent list, or if you want to check who has a file open even if you don't have it open yourself, you can use the Open Other Workbooks feature. To do this, click the File tab, then click Open Other Workbooks. In the Open Other Workbooks dialog box, select the drive, folder, and file type (.xlsx, .xlsm, etc.) that you want to search. Then click the Browse button.

When the Browse dialog box appears, select the file you want to check from the list of files. If the file is open by another user on your network, their name will appear next to the file name in parentheses. For example:

  • [Filename] (User1)

(If no one else has the file open, you'll just see the filename by itself without any parentheses.) Once you've found the file you're looking for, double-click it to open it and view its contents.

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