Excel Guides

Conditional Formatting in Pivot Tables in Excel

Pivot tables are a great way to summarize data in Excel, but they can be even more powerful when you use conditional formatting to highlight interesting patterns or trends. For example, you could use conditional formatting to highlight all cells in a pivot table that are above or below a certain value, or that are the top or bottom values in the table. You can also use conditional formatting to highlight cells that meet certain criteria, such as being in the top 10% or bottom 10% of values.

To format a pivot table cell based on its value, first select the cell (or range of cells) that you want to format. Then, go to the Home tab on the ribbon and click the Conditional Formatting button. From there, you can select from a number of built-in rules, or create your own custom rule.

To format a pivot table cell based on another cell's value, first select the cell (or range of cells) that you want to format. Then, go to the Home tab on the ribbon and click the Conditional Formatting button. From there, select 'New Rule' from the drop-down menu. In the 'New Formatting Rule' dialog box that appears, select 'Format only cells that contain' from the first drop-down menu. Then, in the second drop-down menu, select 'Cell Value'. Finally, in the third drop-down menu, select 'Less Than', 'Equal To', 'Greater Than', or another option as appropriate for your data.

You can also use conditional formatting to highlight cells based on specific criteria. For example, you could use a rule to highlight all cells in a pivot table that are in the top 10% or bottom 10% of values. To do this, first select the cell (or range of cells) that you want to format. Then, go to the Home tab on the ribbon and click the Conditional Formatting button. From there, select 'New Rule' from the drop-down menu. In the 'New Formatting Rule' dialog box that appears, select 'Format only top or bottom ranked values' fromthe first drop-down menu. Then, in the second drop-down menu, select 'Top 10%' or 'Bottom 10%'. You can also enter a specific number of items to format in this second drop-down menu.

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