Excel shortcuts

How to use the format painter shortcut in Excel

If you work with Microsoft Excel on a regular basis, you know that there are certain tasks that you perform over and over again. Applying formatting is one of those tasks. If you have a particular style that you want to apply to a range of cells, you can use the format painter shortcut to save yourself some time.

The format painter shortcut is a great time-saver if you want to apply the same formatting to a range of cells. For example, let's say you have a column of data that you want to format with a certain font and font size. Rather than selecting each cell individually and applying the formatting, you can use the format painter shortcut to quickly apply the formatting to the entire column.

Here's how to use the format painter shortcut in Excel:

  1. Select the cell or range of cells that have the formatting that you want to apply to another cell or range of cells.
  2. Click the Home tab.
  3. In the Clipboard group, click the Format Painter button.
  4. The mouse pointer will change to a paintbrush. Select the cell or range of cells that you want to apply the formatting to.
  5. The formatting will be applied to the selected cells.

You can also use the format painter shortcut to apply formatting to shapes, charts, and other objects in Excel. Simply select the object that has the formatting that you want to apply, click the Format Painter button, and then click the object that you want to apply the formatting to.

Keep in mind that the format painter shortcut only applies the formatting that is visible. For example, if you apply bold formatting to a cell, and then use the format painter shortcut to apply the formatting to another cell, the other cell will only be bold if the bold formatting is visible. If the bold formatting is not visible, the other cell will not be bold.

You can also use the format painter shortcut to copy formatting from one object to multiple objects. To do this, select the object that has the formatting that you want to copy, click the Format Painter button, and then press and hold the Ctrl key as you click the other objects that you want to apply the formatting to.

The format painter shortcut is a great time-saver if you need to apply the same formatting to a range of cells or objects in Excel. Give it a try the next time you need to apply formatting to a range of cells or objects.

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