Excel shortcuts

15 essential Excel shortcuts for grouping data columns

If you work with data in Excel, you know how important it is to be able to group data quickly and easily. There are a few different ways to group data in Excel, but the most common and most efficient way is to use shortcuts. In this article, we'll show you 15 essential Excel shortcuts for grouping data columns. These shortcuts will save you time and help you work more efficiently.

1. To select a column, click on the column header. For example, to select the first column, click on the "A" column header. To select multiple columns, click on the first column header and then hold down the "Shift" key while you click on the last column header. All of the columns between the first and last column will be selected.

2. To group a selection of columns, click on the first column header and then hold down the "Ctrl" key while you click on each of the other column headers that you want to group. Once all of the desired columns are selected, right-click on any of the selected column headers and choose "Group" from the menu.

3. To ungroup a selection of columns, click on the first column header and then hold down the "Ctrl" key while you click on each of the other column headers that you want to ungroup. Once all of the desired columns are selected, right-click on any of the selected column headers and choose "Ungroup" from the menu.

4. To hide a column, right-click on the column header and choose "Hide" from the menu. The column will be hidden from view, but it will still be there and can be unhidden later if needed.

5. To unhide a column, right-click on any column header to the right of the hidden column and choose "Unhide" from the menu. The hidden column will be unhidden and will appear to the left of the column that you right-clicked on.

6. To insert a column, right-click on the column header where you want to insert the new column and choose "Insert" from the menu. A new column will be inserted to the left of the column that you right-clicked on.

7. To delete a column, right-click on the column header and choose "Delete" from the menu. The column will be deleted and all of the data in the column will be lost.

8. To rename a column, double-click on the column header and type in the new name. Press "Enter" when you're done.

9. To sort a column in ascending order, click on the column header and then click on the "Sort Ascending" button in the "Sort & Filter" group on the "Data" tab of the ribbon.

10. To sort a column in descending order, click on the column header and then click on the "Sort Descending" button in the "Sort & Filter" group on the "Data" tab of the ribbon.

11. To filter a column, click on the column header and then click on the "Filter" button in the "Sort & Filter" group on the "Data" tab of the ribbon. A drop-down menu will appear with all of the unique values in the column. Click on the desired value to filter the column.

12. To clear a filter, click on the column header and then click on the "Clear" button in the "Sort & Filter" group on the "Data" tab of the ribbon. This will remove the filter and show all of the data in the column.

13. To find a specific value in a column, click on the column header and then click on the "Find" button in the "Sort & Filter" group on the "Data" tab of the ribbon. Type in the value that you're looking for and press "Enter". Excel will select the first cell that contains the value.

14. To replace a specific value in a column, click on the column header and then click on the "Replace" button in the "Sort & Filter" group on the "Data" tab of the ribbon. Type in the value that you want to replace and press "Enter". Then type in the replacement value and press "Enter" again. Excel will replace all occurrences of the first value with the second value.

15. To calculate the sum of a column, click on the cell at the bottom of the column and then click on the "AutoSum" button in the "Editing" group on the "Home" tab of the ribbon. Excel will automatically calculate the sum of the column and insert the result in the cell.

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