If you're like most people, you probably spend a lot of time formatting your Excel spreadsheets. And if you're like most people, you probably hate it. Formatting is time-consuming, and it's easy to make mistakes that can mess up your whole spreadsheet. But there are a few simple formatting shortcuts that can make your life a lot easier. Here are the three best ones.
The Format Painter is a tool that lets you quickly copy the formatting from one cell or range of cells and apply it to another. To use it, select the cell or range of cells that have the formatting you want to copy. Then click the Format Painter button on the Home tab of the ribbon. (It's the one that looks like a paintbrush.)
Now click the cell or range of cells where you want to apply the formatting. The formatting will be applied instantly. You can even apply the formatting to multiple cells or ranges by clicking and dragging the mouse while the Format Painter is active.
Styles are a great way to quickly apply consistent formatting to your spreadsheet. To use a style, select the cell or range of cells you want to format. Then click the Styles button on the Home tab of the ribbon. (It's the one that looks like a paint can.)
You'll see a list of built-in styles that you can apply. Just click the one you want, and the formatting will be applied to your selection. You can also create your own custom styles by clicking the New Style button.
There are a few keyboard shortcuts that can save you a lot of time when you're formatting your spreadsheet. For example, pressing Ctrl+B will bold the selected text, and pressing Ctrl+I will italicize it. Pressing Ctrl+U will underline the selected text.
You can also quickly change the font size of selected text by pressing Ctrl+Shift+> (to make the font bigger) or Ctrl+Shift+< (to make the font smaller). And you can quickly change the alignment of selected cells by pressing Ctrl+Shift+L (to left-align), Ctrl+Shift+E (to center-align), or Ctrl+Shift+R (to right-align).
These are just a few of the many shortcuts that can save you time when you're formatting your Excel spreadsheets. So next time you're stuck formatting a spreadsheet, try one of these shortcuts and see how much easier it is.