Excel Guides

Disappearing Toolbar Buttons for Macros in Excel

If you're using macros in Microsoft Excel, you may have noticed that the toolbar buttons for your macros disappear after you save and close the workbook. This can be frustrating, especially if you use the same macros frequently. Fortunately, there's a way to prevent this from happening.

When you create a macro in Excel, the default behavior is for the toolbar button to only be visible when the workbook containing the macro is open. This is because the button is linked to the macro, which is stored in the workbook. Once the workbook is closed, the button is no longer accessible.

However, there is a way to change this behavior so that the toolbar button for your macro remains visible even when the workbook is closed. To do this, you need to create an add-in file and store your macro in that file. Then, when you open Excel, the add-in will load automatically and make your toolbar button available.

Creating an add-in file is easy. Just follow these steps:

  1. Open Excel and go to the File menu. Choose Save As.
  2. In the Save As dialog box, select Microsoft Add-In from the File Format drop-down list.
  3. Give your add-in a name and click Save.

Once you've created your add-in file, you can move your macro into it. To do this:

  1. Open the workbook containing your macro. Go to the Tools menu and choose Macro > Macros.
  2. In the Macro dialog box, select your macro and click Edit.
  3. The Visual Basic Editor will open. In the Project Explorer window, right-click on your workbook name and choose Copy.
  4. Now open your add-in file (the one you created in Step 3 above). In the Project Explorer window, right-click on AddIns and choose Paste.

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